Hawaiʻi Island Site Manager

Essential Duties

• Lead efforts with MAF Hawai‘i Island program staff as well as external agencies, vendors and other contacts as necessary to ensure delivery of the overall program and site activities in accordance with the mission and the goals of the organization

• Visit program sites to ensure that activities operate within the policies and procedures of the organization and comply with professional standards

• Supervise staff through regular review of performance and feedback

• Maintain a clear and consistent line of communication with program staff and school administration as well as MAF administration

• Maintain clear communication with office landlord(s) and site facilities; monitor facility leases and use agreements renewals or revisions in coordination with MAF administration

• Work with the supervisor, program support staff, and external evaluator to gather data and complete interim and final reports

• Research, compare, evaluate, and present clearly outlined options for project implementation, better workplace efficiency, and goal achievement

• Maintain office electronics and application software, and coordinate installation of all office equipment with IT team

• Work with staff to order, receive and prepare team supplies, and monitor office supplies and inventory

• Assist with creating, revising, and overseeing operations manuals and policies and procedures as needed

• Prepare, update and maintain documents, e.g., timesheets and PAFs, etc., as required for personnel management

• Serve as the program safety contact to ensure that safety protocols are followed and staff are aware of any updates to policies and procedures

• Coordinate professional development trainings

• Ensure that invoices are paid on time

• Coordinate and prepare materials for all team meetings, and record and produce meeting notes

• Coordinate travel arrangements for staff

• Assist team at site as needed.

Other Duties

Other duties as assigned including, but not limited to:

• Completing all forms and documentations such as reports related to grant objectives; professional development evaluations, and daily logs.

Work Hours

• Monday through Friday, 8:00am – 4:30pm or otherwise determined by the supervisor

• Position requires regular and predictable attendance

• Some nights and weekends may be required.

Working Conditions

• Mainly office setting

• Program sites at either schools or recreation centers, possibly cultural sites, service learning spaces, various event sites, meeting and professional development sites

• Travel in program and/or personal vehicle to and from program sites

• Travel to the neighbor islands and the U.S. may be required.

Equipment Use

Personal vehicle, MAF vehicles, computer and/or laptop, printer, scanner, copier, fax machine, office and/or work cell phone/Bluetooth, camera.

Mental, Physical and Communication Demands

Mental:

• Consistent adherence to the practice of MAF’s five core values that are used as a guiding force in the success of all of its programs

• Be keenly aware of and attentive to staff and program participants

• Must analyze and problem solve issues

• Must be able to multitask and prioritize

• Must possess strong interpersonal skills

• Must be able to cope with stress that may be induced by the situations of our clients

Physical:

• Must be able to lift and carry up to 25 lbs. on a regular basis

• Must be able to sit at a desk at least 75% of the time

• May have to sit and work on the floor; kneel and bend.

Communication:

• Must exhibit courteous and professional demeanor towards program staff, administration, and program partners via verbal, written, physical, and electronic correspondence

• Must possess clear, concise and timely communication skills

• Must be able to maintain confidentiality

Minimum Qualification Requirements

• Education: Bachelor’s degree in Human Resources, Business Administration, or Management;

• Experience: At least three (3) years supervisory experience;

• Advanced computer skills and experience with online platforms, including a high degree of proficiency in Microsoft Word, Excel, Outlook, PowerPoint, Google Suite, Apple, and PC products;

• At least three (3) years of experience in administrative/office management role;

• Knowledge of human resources management practices and procedures;

• Must have access to a vehicle, have a valid driver's license, a safe and responsible driving record, and current no-fault auto insurance, with at least $100k in bodily collision per person and $25k in property damage liability.

All positions require that the incumbent have no convictions of any crime against a child or other vulnerable person. We conduct periodic criminal background checks as a condition of employment.

The above information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification.  It is not to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications of employees assigned to this job.  Management has the right to add to, revise, or delete information in this description.  Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position.

Notice of Non-Discrimination

Mālama ‘Āina Foundation is an EEO employer. It does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal access to all applicants, employees and program participants. The following person has been designated to handle inquiries regarding the non-discrimination policies:

Name and/or Title: Cindy Quach, HR Manager

Address: 2040 Bachelot Street, Honolulu, HI 96817

Telephone #: 808-521-2077

For further information on notice of non-discrimination, please visit the Department of Education’s Office for Civil Rights Complaint Assessment System at http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm for the address and phone number of the office that serves your area, or call 1-800-421-3481.